Email client IBM Lotus Notes is a powerful email messaging platform by IBM used extensively at corporate level for business email communication that is endowed with advanced enhanced security features. In some cases we have to access IBM Notes items which are stored in NSF database file in Outlook for windows i.e. MS Outlook by Microsoft that find maximum use at enterprise level owing to its cost effective email communication.
Some manual tricks to convert data from NSF to PST:
- Using Export-Import
- Setting up Co-existence
Method 1: Export- Import: This process is divided into two important sections, first export all the mailboxes from Lotus notes environment and then import all those mailboxes to the Outlook.
Export Notes Mailboxes: Follow the below steps to export the mailboxes from Lotus notes.
Step 1: First of all, open Lotus Notes -> Mail.
Step 2: Go to File and click on EXPORT.
Step 3: Now, you will see a new popup window with the name of Export Wizard. Choose any option from Tabular Text or Structured Text format. Then, press Continue button till the process of exporting complete.
Note: Both the options supported by Outlook so you can select anyone.
Step 4: Click Export to end the wizard after the export process completes.
Import Notes Mailboxes: After completion of the exported process, follow the below steps:
Step 1: Open Microsoft Outlook.
Step 2: Go to File and click on Import and Export.
Step 3: Now, click on Next to open the Import and Export.
Step 4: Select the format to export the data.
Step 5: Click on Next and then Select and Browse the file which is exported from Lotus Notes.
Step 6: Repeat this process with all, until Export process completes.
Drawback: For large sized mailboxes, it may take very long time to export.
Method 2: Co-existence: In this process, setup the co-existence between NSF and MS Outlook with the help of DAMO. DAMO is Domino Access for Microsoft Outlook. To download the product you have to be an admin because IBM doesn’t provide the standalone downloadable product.
Checkout your system before installing DAMO:
- Domino server 7.0.1 or higher.
- Set Outlook as a default email client. For that open Internet Explorer, go to Tools –> Internet –> Programs and set Outlook.
- You must know the hierarchical name of your Domino mail server.
- Take a copy of your Notes ID file.
- Operating system must be Windows XP or Windows Vista.
Now follow the steps below:
Step 1: Run the setup program, the welcome screen will open and after that click on Next.
Step 2: Select the checkbox accept the terms of the license agreement and click on Next.
Step 3: Enter your name and organization name in the specified fields.
Step 4: To install the software in the default install directory, click on Next button.
Note: If you want to change the location to save the software then click on Change and enter directory which you wanted and then click on Next.
Step 5: Select the features which you want to install from the Custom Setup.
Step 6: Select Lotus Domino Access for Microsoft Outlook from the option Select the program features you want installed and then click on Next button.
Step 7: Click on Install.
Step 8: The installation progress will be shown by a progress bar and in the end setup the DAMO.
Follow the steps to setup the DAMO:
Step 1: On the Setup welcome window, fill the Domino server Network information and then, click on Next button.
Step 2: Enter the server’s IP address, if setup couldn’t locate the server by name.
Step 3: Specify the location of your ID file, if you haven’t attached it to your document on Domino server. After that enter the password and click on OK then the initial Setup window will be opened.
Step 4: To create a cross certificate, click on Yes in the prompt window and click on Finish button.
Step 5: Once the setup process complete, exit Outlook application.
Step 6: Now, restart the Outlook and select your MAPI profile and enter the password.
Note: Recreate a Domino MAPI profile, if you aren’t received the select Domino MAPI profile.
Step 7: After this, you will receive a welcome email form the System Administrator with subject line Welcome to IBM Lotus Domino Access for Microsoft Outlook!
Follow the steps below to create the Domino MAPI:
Step 1: Go to Control Panel – > Mail -> E-mail Accounts.
Step 2: Select your Domino Mail MAPI profile and remove it. Then run the DAMO setup again.
Step 3: Select the option Modify and then, click on Next.
Note: If the above process fails it means the Domino Preferences tab will be missing in the Options under Microsoft Outlook Tools. Hence after installing the software, go to environmental variables and set the path variable to location ProgramFiles%\DominoForOutlook
- This method supports Outlook 2003/2002.
- Issue of missing emails or attachments.
- Expensive setting up cost.
If you are unable to that complex task and want to save your time so I recommend you to use any NSF to PST Converter Tool. Email migration with commercial ware NSF to PST tool is fast, reliable and accurate. This software is driven by enhanced efficient conversion algorithm to instantly convert NSF database files to PST in just no time. Also, check here how to migrate data from PST to NSF.