100 Most Important Keyboard Shortcuts for Microsoft Outlook

Microsoft Outlook is very important for a business prospect. In this, you can easily share your business and store the business data like emails, tasks, and calendars on an email server.

If you are dealing with large number of Outlook emails on the daily bases, then this blog is very important for you. Every time clicking on a mouse or holding a mouse is annoying so it’s better to learn some handy keyboard shortcuts. Check here the useful Keyboard shortcuts so that you can easily access your Microsoft Outlook and increase your work speed to send or open the emails.

ms outlook keyboard shortcuts

Keyboard Shortcuts (By using Alt tab):

  1. Alt + A: Use to open the Action drop-down menu
  2. Alt + B: Use to open the Address Book with the BCC field
  3. Alt + C: Use to choose the message recipients for CC field
  4. Alt + D: Use to switch in to a Daily calendar view
  5. Alt + E: Use to open the Edit menu
  6. Alt + F: Use to open the File menu
  7. Alt + G: Use to open the Go menu
  8. Alt + H: Use to open the Help menu
  9. Alt + I: Use to open the Find tool bar  OR to open the Insert menu
  10. Alt + J: Move to the Subject field
  11. Alt + K: Use to check names in the To, CC, or BCC field against the Address Book
  12. Alt + L: For reply All
  13. Alt + M: Use to switch to Monthly calendar view
  14. Alt + N: Use to open the Accounts menu
  15. Alt + O: Use to open the Format menu OR to switch to Today calendar view
  16. Alt + P: Use to open the Message Options
  17. Alt + R: Use to reply / switch to Work Week Calendar view
  18. Alt + S: Use to Send message
  19. Alt + T: Open the Tools menu
  20. Alt + V: Open the View menu
  21. Alt + W: Forward an item / Switch to Weekly calendar view
  22. Alt + Y: Switch to Daily calendar view
  23. Alt + . : It is the shortcut way to open the Address Book with the To field selected


Keyboard Shortcuts (By using CTRL tab):

  1. Ctrl + A: Select all
  2. Ctrl + B: Use to Bold the text
  3. Ctrl + C: Copy content, images, etc.
  4. Ctrl + D: Delete an item such as message, task, contact, etc.
  5. Ctrl + E: Activate the Find menu OR Center Align when editing a message
  6. Ctrl + F: Forward the message
  7. Ctrl + J: Use to open a new Journal Entry from the selected item such as message, task, etc.
  8. Ctrl + K: Check the names in the To, CC, or BCC field against the Address Book
  9. Ctrl + M: Send/Receive all messages
  10. Ctrl + O: Open the message
  11. Ctrl + P: Print messages
  12. Ctrl + Q: Mark the selected message Read
  13. Ctrl + R: Reply to mail
  14. Ctrl + S: Save message in a draft folder
  15. Ctrl + T: Tab
  16. Ctrl + U: Mark the selected messages Unread
  17. Ctrl + V: Paste the content, images, etc.
  18. Ctrl + X: Cut
  19. Ctrl + Y: Go to Folder
  20. Ctrl + Z: Undo
  21. Ctrl + 1: Switch to Mail
  22. Ctrl + 2: Switch to Calendar
  23. Ctrl + 3: Switch to Contacts
  24. Ctrl + 4: Switch to Tasks
  25. Ctrl + 5: Switch to Notes
  26. Ctrl + 6: Switch to Folder List in the folder pane
  27. Ctrl + 7: Switch to Shortcuts
  28. Ctrl + 8: Switch to Journal
  29. Ctrl + Backspace tab: Delete the previous word
  30. Ctrl + End tab: Move to the end
  31. Ctrl + Home tab: Move to the beginning
  32. Ctrl + Period: Switch to next message
  33. Ctrl + Comma: Switch to previous message
  34. Ctrl + tab: Switch message header lines in the Folder Pane
  35. Ctrl + End: Send


Keyboard Shortcuts (By using CTRL and Shift tab):

  1. Ctrl + Shift + A: Open a new Appointment
  2. Ctrl + Shift + B: Open the Address Book
  3. Ctrl + Shift + C: Create a new Contact
  4. Ctrl + Shift + E: Open a new folder
  5. Ctrl + Shift + F: Open the Advanced Find window
  6. Ctrl + Shift + G: Flag message for follow up
  7. Ctrl + Shift + J: Open a new Journal Entry
  8. Ctrl + Shift + K: Open a new Task
  9. Ctrl + Shift + L: Open a new Distribution List
  10. Ctrl + Shift + M: Open a new Message
  11. Ctrl + Shift + N: Open a new Note
  12. Ctrl + Shift + O: Switch to the Outbox
  13. Ctrl + Shift + P: Open the New Search Folder window
  14. Ctrl + Shift + Q: Open a new Meeting Request
  15. Ctrl + Shift + R: Reply All
  16. Ctrl + Shift + S: Open a new Discussion
  17. Ctrl + Shift + U: Open a new Task Request
  18. Ctrl + Shift + Y: Copy a Folder


Other Keyboard Shortcuts:

  1. Shift + Tab: Select the previous message header button
  2. F1: Open Help
  3. F2: Enable editing in a field (except in Mail or Icon view).
  4. F3: Activate the Find toolbar
  5. F4: Open the Find window
  6. F5: Update a list of contact group members.
  7. F6: Switch between the Outlook window and show the access keys in the Outlook
  8. F7: Spellcheck
  9. F9: Send and receive all
  10. F10: Select File from the Outlook toolbar button
  11. F11: Find a contact
  12. F12: Save As
  13. Alt + F4: Close the active window
  14. Shift + F4: Find next
  15. Tab: Switch between the Outlook window
  16. Spacebar: In the Reading Pane, page down through text.
  17. Shift + Spacebar: In the Reading Pane, page up through text.
  18. Esc: Clear the search results.
  19. Alt + = : Switch to months
  20. Alt + Minus Sign: Switch to weeks
  21. Alt + 0 : View 10 days
  22. Alt + F8: Play macro
  23. Alt + F11: Open Visual Basic Editor
  24. Insert: Add a Quick Flag to an unopened message in the mail section


All the above keyboard shortcuts perform perfectly in Microsoft Outlook. You can use these shortcuts in the messages, tasks, calendars, contacts, etc. I hope this blog helps you to learn the keyboard shortcuts. Also, if you know more shortcut then please share that with us.


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